Where do criminal justice data live in your state?
Criminal History Data
The New York Division of Criminal Justice Services (DCJS) serves as the state’s central repository for criminal history data. Arrest and charge information is reported to the DCJS by the arresting agency. This data is then supplemented by disposition information reported by the Office of Court Administration, data on incarceration admissions and releases reported by local jails as well as the Department of Corrections and Community Supervision, and probation data reported by the Office of Probation and Correctional Alternatives.
The New York State Unified Court System (UCS) stores computerized case information from all 62 New York counties in their UCS Information Management System. In addition to facilitating bulk data requests submitted by researchers, the New York State Office of Court Administration (OCA) maintains an statewide criminal history record search (CHRS) tool that allows the public to search certain case information online.
The New York Department of Corrections and Community Supervision (DOCCS) maintains case information related to all adults currently and previously confined in a DOCCS facility. This data dates back to the early 1970s and is made available online--with the exception of non-public information, including data related to certain non-violent offenses specified under Correction Law §9--via the DOCCS’s Inmate Lookup tool. Additionally, following the 2011 merging of the former Department of Correctional Services and the former Division of Parole, the newly formed DOCCS began tracking information on individuals under the control of the DOCCS via parole. The DOCCS facilitates data requests for researchers and makes several annual research reports publicly available online.
Separate from the DOCCS, local probation departments collect information on all adults sentenced to probation in the state and report this data--either electronically or manually, depending on the office’s technological capabilities--to the Office of Probation and Correctional Alternatives (OPCA). This information is compiled by the OPCA and stored in their web-based Integrated Probation Registrant System (IPRS).
Furthermore, local jails report information to the State Commission of Correction (SCOC), to some extent. This includes independent jails in 57 counties, each represented by a sheriff or other law enforcement official, as well as the 5 boroughs of New York City, which are represented by the New York City Department of Correction (NYC DOC). The SCOC provides the public with several monthly and annual reports that include aggregated data for the state, such as jail populations.
Other Known Data Sources
These consolidated data sources all feed into the eJusticeNY Integrated Justice Portal (“the Portal”). Overseen by the State’s Integrated Justice Advisory Board (IJAB), the Portal is designed to provide qualified New York government agencies with the most up-to-date source of cross-jurisdictional criminal justice data in the state, allowing approved users access to the current status for individuals at main decision points throughout the life of their case.
At the local level, each of New York’s 62 counties is represented by an elected district attorney, with the exception of New York County, where New York City is also represented by a Special Narcotics Prosecutor. While MFJ is unaware of a centralized location for prosecutorial data in the state, the New York State Prosecutors Training Institution (NYPTI) administers a web-based case management system--the Prosecutors Case Management System (PCMS)--which has been implemented in 55 counties.
Similarly, the New York State Defenders Association (NYSDA) developed the Public Defense Case Management System (PDCMS) for use in public defense and legal aid offices. The NYSDA administers the case management software, which has been a step toward standardizing public defender data, having been installed in 67 public defense offices as of 2020.
As of 2008, there were 391 local police departments throughout New York State that employ at least one full-time officer, each collecting its own arrest data to some extent.